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The California Secretary of State requires all notary applicants to submit fingerprints via computer live-scan every 4 year term. The fingerprints will be sent to the Department of Justice and the FBI.  You may choose to process your live scan on the day of the notary seminar with us or, if you are completing a self-study course, you may process them through a participating police department or sherriff's office in your area before or after taking your notary exam. Your notary application will not be approved until the live-scan has been completed and the results have been sent to the Secretary of State.  

Background Clearance Requirements

Background Checks:

Your application is reviewed by the Secretary of State for acceptance or denial of the commission. Grounds for refusal, revocation or suspension of a notary commission include the following as found within The Notary Public Handbook:

  1. Substantial and material misstatement or admission in the application.
  2. Application denial will be recommended for the failure to disclose any  arrest or conviction! You must disclose all arrests and convictions on your application including any convictions which had later been dismissed. Call the Secretary of State, Notary Department if you have any questions about whether or not a particular incident on your record must be disclosed.  If you do not recall the details concerning your arrest(s) and or conviction(s), you can contact the California Department of Justice at (916) 227-3849. See the NOTARY PUBLIC HANDBOOK, Secretary of State.
  3. Conviction of a felony.
  4. Conviction of a disqualifying misdemeanor where less than 10 years has passed since the completion of probation. 

Some examples of disqualifying convictions: (From CPS Application)

  1. Accessory
  2. Arson-related offenses
  3. Assault
  4. Auto theft
  5. Battery
  6. Burglary
  7. Carrying a concealed weapon
  8. Carrying a loaded firearm in a public place
  9. Child molestation
  10. Child pornography
  11. Conspiracy
  12. Discharge of a firearm in a public place or into an inhabited dwelling
  13. Drugs, possession for sale
  14. Embezzlement
  15. Escape without force
  16. Failure to comply with a court order
  17. Failure to pay child support
  18. Failure to return to confinement
  19. False financial statements
  20. False imprisonment
  21. Forgery
  22. Fraud involving, but not limited to, bank cards, credit cards, insufficient funds/checks, insurance, mail, MediCal or MediCare, real estate, tax, and welfare.
  23. Fraudulent impersonation of a peace officer
  24. Hit and run
  25. Kidnapping-related offenses
  26. Manslaughter
  27. Pimping and pandering
  28. Possession of an unregistered firearm
  29. Practicing without a license when a license is required
  30. Prostitution
  31. Rape
  32. Receipt of stolen property
  33. Resisting or threatening a peace officer
  34. Robbery
  35. Solicitation
  36. Statutory rape
  37. Tax evasion
  38. Terrorist threats
  39. Theft, grand and petty, including burglary and robbery
  40. Threats to commit a crime involving death or great bodily injury

Child Support

Applicants who are not in compliance with child support requirements may be granted temporary commissions or may be denied commissions until the candidate comes into compliance. Subsequent non-compliance may result in suspension or revocation of your commission.



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